The SU has several spaces which are available to book for free by students, societies, sports clubs, student groups, and student networks. Whether you’re looking for group study space, somewhere to host a committee meeting, social event, workshop, or if want to book out our games room we will find the perfect space for you!

Find out more about the SU spaces on this page and check their availability or submit a booking using the interactive calendar below.

How to book a space in the Union:

• Identify which space you would like to book using the information on this page.
   
• If you are booking group project pods or meeting rooms your booking will be confirmed straight away.
   
• If you are booking any rooms on Level 4 of the SU, your booking will first need to be approved and we will get back to you as soon as possible to confirm.

Important notes when booking a space in the Union:

• All bookings for spaces on Level 4 of the Union need to be submitted at least 2 full working days before your event. Please submit your booking further in advance if your event will have many people attending e.g. conferences, fairs, cultural celebrations, parties etc.
   
• Bookings such as fairs, conferences, cultural celebrations, parties etc, which will have a higher attendance or will need more co-ordination, should be submitted at least 3 weeks in advance.
   
• Any bookings involving external speakers need to be submitted at least 3 weeks in advance of your event.
   
• If you are holding an event in the SU, risk assessments will need to be completed before booking out a space. Templates are available in the 'forms and admin' sections at this link. Please send these risk assessments to societies@rguunion.co.uk for approval.
   
• Activities involving food or drink will need to be shared with the University's catering provider, Aramark, for approval. Our team can help you with this.

If you need help with a booking, get in touch with us by emailing bookings@rguunion.co.uk or drop in and speak to our team on Level 5 of the SU in the Riverside Building.

Please note that study rooms on level 3 can be booked for 2 hours and rooms on level 4 can be booked for 4 hours. Back to back bookings for level 3 may be cancelled and back to back bookings for level 4 may not be accepted.

*Please do not refresh the page or use the 'back' button whilst completing the form at the link below. If you do this your information will be lost. Use the buttons to navigate your way through the form.