UPDATE: Due to COVID-19 there has been more recent guidance on RGU academic processes and procedures published. Please visit RGU Coronavirus Guidance for the more up-to-date information.
An academic appeal is a request for a review of a decision of an academic body. RGU has the Academic Appeals (Awards and Progression) Procedure which you are advised to read through in the instance you are considering appealing a decision of an Assessment Board.
It is important to read Regulation A3.1 which can fully inform you of the appeal process. If you are unsure whether an appeal is the correct course of action, speak with your Course Leader or Head of School to explain your situation and to clear up any doubts you may have. The University also operates a Fit to Sit Policy which you are advised to read if you intend to appeal an assessment that you had undertaken.
It is important to note that disagreement with an Assessment Board’s academic judgement does not constitute grounds for appeal, which means you cannot appeal a failure because you believe you should have been awarded an A. The University has regulations in place to ensure the quality of assessments, which you can find here.
Regulation A3.1 applies to those students on taught courses and therefore not completing research degrees. For research degrees, read Regulation A6 for further information.
Grounds for Appeal
Academic appeals are only considered on the following grounds for appeal: that there is exceptional and compelling justification, which can be evidenced, that the student was experiencing such physical or mental incapacity as to prevent the student either from undertaking the assessment OR notifying the School by submitting a Coursework Extension Request or Deferral Request; that there had been a material procedural, administrative or computational error; that the assessment was not conducted in accordance with the current regulations governing the course. For further information see Regulation A3.1.
Once your assessment has been ratified by an Assessment Board and your results have been published you normally have no later than 10 working days to submit the Student Appeal Form: Academic Appeal - Award and Progression Stage 1. In the event that your appeal is submitted after the 10 working day period then the appeal may not be valid - you may need to prove that failure to meet the deadline was due to verifiable circumstances which were outside of your control. If an appeal is submitted more than 12 months after the publication of results, the appeal will not be considered. For further information see Regulation A3.1.
The Student Appeal Form: Academic Appeal - Award and Progression Stage 1 is the form you need to submit an academic appeal. It is advised that you read Regulation A3.1 to understand the procedure, implications and timescale of appeals. If Stage 1 is unsuccessful you may wish to submit the Student Appeal Form: Stage 2. If you are submitting an academic appeal concerning a research degree, you will need a different form which can be found here.
The Student Appeal Form: Academic Appeal - Award and Progression Stage 1 needs to be submitted electronically from your RGU email account to your School. An automatic acknowledgement of receipt will be sent to you. It is your responsibility to ensure full and accurate contact details are provided on the Student Appeal Form: Academic Appeal - Award and Progression Stage 1. All communications to you regarding your appeal will usually be sent by email.
Writing an Appeal
Providing independent, verifiable, objective supporting evidence is the most important thing to provide in order to support your appeal and it is your responsibility to organise and provide this evidence. On the form remember to include your personal information, including RGU enrolment number, School, Course and Stage, and ensure you have clearly marked the grounds on which the appeal is based. Include the Module Name, Module Number and the Grade which is subject to the appeal and clearly indicate whether you submitted a Coursework Extension Request or a Deferral Request. Include as much detail in your 'Statement of Appeal' and arrange your circumstances either chronologically or in order of importance, and remember to include your 'Desired Outcome' (If you are appealing regarding a fail grade, the most appropriate desired outcome may be for a further re-assessment opportunity to be given at the same attempt). If you are appealing an assessment that you undertook, ensure you read the Fit to Sit Policy as you may need to explain why, at the time, you believed yourself fit to sit the exam, and why now you believe you were not.
After Appeal Submission
Once, submitted, the appeal form will be passed to the Convener of the appropriate Assessment Board. If the appeal is deemed valid for consideration (see Regulation A3.1) the internal members of the Board will re-convene to consider the case - this is normally within 20 working days from the date when the School received your Student Appeal Form. The decision come to shall be subject to the approval of the external examiner(s) concerned, and following the Assessment Board’s re-consideration, you shall be notified of the Board’s decision. If you do not accept the board's decision, you are entitled to submit the Student Appeal Form: Academic Appeal - Stage 2. This must be submitted within 5 working days of being notified of the outcome of Stage 1. If no Student Appeal Form: Academic Appeal - Stage 2 is received within 5 working days, it will be assumed that the student has accepted the decision of the Board and has withdrawn their appeal. For further information, read Regulation A3.1.
Research students wishing to appeal should read Regulation A6. If you have undertaken an oral defence, it is also advised to read the Fit to Sit Policy. Academic appeals for research students are considered only on the following grounds: that there is exceptional and compelling justification, which can be evidenced, that the student was experiencing such physical or mental incapacity as to prevent the student from either undertaking the oral defence OR notifying the Graduate School in advance of the oral defence; that there had been a material procedural, administrative or computational error; that the examination was not conducted in accordance with the current Research. If you wish to appeal you need to complete the form Student Appeal Form: Research Degrees and submit to the Graduate School normally no later than 20 working days after receipt of the decision. For further information readRegulation A6.
If you need any help understanding academic appeals or need someone to check that the appeal form has been correctly filled in, then contact the Advice and Support department at RGU:Union. If you want information about appeals in relation to a misconduct outcome, then check out our misconduct tab.
*Updated for the 2019-2020 Academic year.
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